Automated Award End-Date Notices

Award Closeout

Principal Investigators (PIs) and Department Research Administrators receive a monthly reminder for awards that are within 30, 60 or 90 days of their end date. These notices remind PIs and departments to begin preparations for closeout of an award.

The notices provide information on key considerations including links and reminders for:

  • No Cost Extension Requests
  • Financial Closeout Assistance
  • Non-Financial Closeout Requirements
  • Closeout Tool and other resources

Monthly Notification Timing

All awards that may be ending within the 30, 60 or 90-day window are combined into one report and sent the second business day after the monthly financial close. The monthly financial close occurs on the second business day of each month with the exception of July. In July, there are multiple closings for fiscal year end, and therefore,Ìýthe July monthly notifications will be sent after the first close in July.

These notifications are a static snapshot of what is in the system on the date of the notice. There may be funding increments, modifications or no cost extensions pending that are not reflected on the date the notice generates.

Easy-to-Scan Notices

The notifications separate out awards ending within the 30, 60 or 90-day windows for ease of review, and information is customized to provide different fields for PIs and Department Research Administrators.

For PIs

PIs receive the following information for all awards ending within these timeframes:

  • Award start and end dates
  • Sponsor
  • SpeedType
  • Award Number
  • Proposal Number
  • Budget

For Department Research Administrators

The notices sent to Department Research Administrators include a list of all SpeedTypes ending within the 30, 60 or 90-day window for their org code and contain additional information to assist departments with the financial closeout including:

  • Award start and end dates
  • Proposal Number
  • Award Code
  • PI Name
  • SpeedTypes
  • Org Code
  • Sponsor
  • Budget
  • Actuals + Encumbrances

Questions and Assistance

The Office of Contracts and Grants is here to assist our PIs and Department Research Administrators. TheÌýOCG DirectoryÌýprovides contact information for OCG staff assigned to your department. This includes Grant and Contract Officers that can assist with no cost extensions and modifications. For non-financial closeout requirements emailÌýocgcloseout@colorado.edu.