Purchasing – ֱ Marketplace

In order to create shopping carts in ֱ Marketplace, you must obtain Marketplace “Shopper” access.Instructions on obtaining access to ֱ Marketplace

ֱ Marketplace Shopping

Log in to yourand on theֱ Resources Hometab, click theֱ Marketplacetile.

As a shopper you can create shopping carts for orders and then assign them to aRequestor - also referred to as Assignee who will complete the purchase. Stephanie Morris is the Department of Computer Science Requestor/Assignee. Followthe steps below to add Stephanie as a defaultto your profile. Upon submission of the cart, it will be sent to Stephanie for review and approval. For questions regarding your order, or to check on the status, email Stephanie at csteam@colorado.edu.

To add a Requestor to your Profile

  1. In ֱ Marketplace, click the User icon, located in the ribbon at the top of the screen, and selectView My Profile.
  2. Use the menu on the left to clickDefault User Settings, thenCart Assignees.
  3. ClickAdd Assignee…
  4. Enter your Requestor’sLast Name– additional information will narrow down your list of results.
  5. ClickSearch.
  6. Select a Requestor from the list by clicking the person’s row.
  7. The Requestor will be available to you in a dropdown list on your shopping carts.
  8. To designate a Requestor as preferred and have that Requestor default to your shopping cart, click Set asPreferred.
  1. In ֱ Marketplace, click the User icon, located in the ribbon at the top of the screen to the right, and selectView My Profile.
  2. ClickDefault User Settings, thenDefault Addresses.
  3. ClickSelect Addresses for Profile.
  4. Search for the building using theNickname/Address Textfield. You can enter any part of the building name or address.
    1. For Engineering, enter:1ECCS
  5. ClickSearch.
  6. Update the attention (ATTN) as your name, or as the individual whom you'd like the Computer Sciencefront office staff to contact when the package arrives. Enter the room/floor/suite (RM/FL/STE) information as ECOT 717, which is the Computer Science Main Office were all packages are delivered.
  7. ClickSave.
  8. Your Ship To now appears in the box on the left side of the page.
  9. The Ship To address will be available to you in a dropdown list on your shopping carts.
  1. Select the appropriate address from the box located on the left side of the page.
  2. TheEdit Selected Addressbox appears on the right side of the page. Select theDefaultcheckbox and clickSave.
  1. Select the appropriate address from the box on the left side of the page.
  2. TheEdit Selected Addressbox appears on the right side of the page. ClickDelete Address.

Shopping can be accomplished using hosted catalogs, punch-out catalogs, or with the non-catalog form.

Punch-out catalogs are maintained on the suppliers’ ֱ-custom websites and accessed from ֱ Marketplace. The punch-out catalog shopping experience is different from supplier to supplier. Punch-out catalogs are created and maintained by each supplier so the exact steps of how to search, shop and add items to your shopping cart will vary.

Instructions on Punch-Out Catalog shopping

Additional information and training are available online at the.

  • Log in to yourand on theֱ Resources Hometab, click theֱ Marketplacetile.
  • From the ֱ Marketplace home screen, click on catalogs which is a tile in the upper right-hand corner (hint: look for the image that looks like a shopping cart).
  • Scroll down to showcases.
  • Click on the tile of the vendor in which you'd like to shop.
  • Start shopping! The screen that now appears should be familiar and look much like the screen you’ve used in the past to make a purchase from the Vendor you have selected.
  • Proceed to Checkout when your shopping is complete.
  • A new screen will appear as you are brought back into the Marketplace. In the details section, you should name your cart with yourLast Name, VendorNameand Date.Example: Smith Staples 2/21/23
  • From within the shopping cart, click theAdd Speedtype/Shipping/etc.button located in the upper right corner.
  • A red xhighlights where your attention is needed. You can click on the tab to navigate to the section and provide information.
  • An error message also displays next to the field missing required information.
  • Scroll down to theAccounting Codessection.
  • Click on theRequired fieldlink or the edit button to enter or search for theSpeedTypeandAccount.
  • Enter the appropriate SpeedType using one of the following methods:
    1. Type the SpeedType and click the recalculate/validate values link to return the corresponding Fund, Org, Program or Project value values.
    2. If needed, click the Search ormagnifying glassicon to search for the SpeedType using the Custom Field Search. You can search by all or part of the SpeedType number (value) or description.
    3. If appropriate, you canbetween more than one SpeedType and/or more than one Account code.
  • Type theAccount, or click Search ormagnifying glassiconto search for the account using theCustom Field Search.
  • Click the Save button.
  • In theInternal Notes and Attachmentssection click on thePencil iconwhich will open an internal note box. In the internal note section,provide the detailed business purpose of the purchase (“to support research/teaching” is not detailed enough). This is a critically important step as adding this information eliminates the need to provide a Purchase Verification form. If the internal notes information is missing upon submission of the cart, the order will be delayed as Stephanie will have to collect this information from you via email.
  • If the purchase requires ICT review you will need to attach the final ICT results to the cart before submission by going to theInternal Notes and Attachmentssection click on Add select the file to attach and click save changes.
  • Click the Assign Cartlocated in the upper right corner.
    • As a shopper you can create shopping carts for orders and then assign them to aRequestor - also referred to as Assignee who will complete the purchase.Stephanie Morris is the Department of Computer Science Requestor/Assignee. Upon submission of the cart, it will be sent to Stephanie for review and approval. For questions regarding your order, or to check on the status, email Stephanie at csteam@colorado.edu. You may follow these to addStephanie as your default Requestor for future purchases.
  • A congratulatory message will appear, along with a summary of your requisition.
  • You will receive a message from the system when Stephanie has approved the order.
  • Orders are shipped to the Computer Science Main Office and you will be notified by email when the package arrives.

To order from any company that does not have a hosted or punch-out catalog, you will need to use the non-catalog form.Can’t find your supplier?A supplier must be set up in ֱ Marketplace before you can enter a form. Email csteam@colorado.edufor assistance.

Instructions on non-catalog purchasing

  • On the ֱ Marketplace home page, click on Form Process.
  • Click onone of the commodity dashboards at the top of the page:
  • Use the scroll bar to reach theShowcasessectionand select theNon-Catalog Form. The form will appear in a separate window.
  • Enter theSupplieror click thesupplier searchlink. Select the appropriate supplier from the list of results. Can’t find your supplier? A supplier must be set up in ֱ Marketplace before you can enter a form. Email csteam@colorado.edufor assistance.
  • Verify that supplier information is correct. Note that theFulfillment Addressis the address to which the resulting Purchase Order (PO) will be issued. A fulfillment address specified by the supplier as preferred will default.
  • Enter the requiredItem Information, indicated by the boldfaced fields.
    a. If available, enter theCatalog No.
    b. Enter a detailedDescription.
    c. Enter theQuantity.
    d. If appropriate, select a differentPackaging (UOM)measurement.
    e. Enter theUnit Price.
    f. Select aCommodity Code.

  • Use the Available Actions dropdown menu located at the top of page and select either:

    Add and go to Cart to finalize your request as is; or,
    Add to Cart and Return to add more goods/services to your shopping cart.

  • If you select Add to Cart and Return, repeat the above steps to add each good/service. Select Add and go to Cart when ready to finalize.
  • A new screen will appear with the item/s included in your shopping cart. In the details section, you should name your cart with yourLast Name, VendorNameand Date.Example: Smith XXVI Holdings Inc 2/21/23
  • From within the shopping cart, click theAdd Speedtype/Shipping/etc.button located in the upper right corner.
  • A red xhighlights where your attention is needed. You can click on the tab to navigate to the section and provide information.
  • An error message also displays next to the field missing required information.
  • Scroll down to theAccounting Codessection.
  • Click on theRequired fieldlink or the edit button to enter or search for theSpeedTypeandAccount.
  • Enter the appropriate SpeedType using one of the following methods:
    1. Type the SpeedType and click the recalculate/validate values link to return the corresponding Fund, Org, Program or Project value values.
    2. If needed, click the Search ormagnifying glassicon to search for the SpeedType using the Custom Field Search. You can search by all or part of the SpeedType number (value) or description.
    3. If appropriate, you canbetween more than one SpeedType and/or more than one Account code.
  • Type theAccount, or click Search ormagnifying glassiconto search for the account using theCustom Field Search.
  • Click the Save button.
  • In theInternal Notes and Attachmentssection click on thePencil iconwhich will open an internal note box. In the internal note sectionprovide the detailed business purpose of the purchase (“to support research/teaching” is not detailed enough). This is a critically important step as adding this information eliminates the need to provide a Purchase Verification form. If the internal notes information is missing upon submission of the cart, the order will be delayed as Stephanie will have to collect this information from you via email.
  • If the purchase requires ICT review you will need to attach the final ICT results to the cart before submission by going to theInternal Notes and Attachmentssection click on Add select the file to attach and click save changes.
  • Click the Assign Cartlocated in the upper right corner.
    • As a shopper you can create shopping carts for orders and then assign them to aRequestor - also referred to as Assignee who will complete the purchase. Stephanie Morris is the Department of Computer Science Requestor/Assignee. Upon submission of the cart, it will be sent to Stephanie for review and approval. For questions regarding your order, or to check on the status, email Stephanie at csteam@colorado.edu. You may follow these to addStephanie as your default Requestor for future purchases.
  • A congratulatory message will appear, along with a summary of your requisition.
  • You will receive a message from the system when Stephanie has approved the order.
  • Orders are shipped to the Computer Science Main Office and you will be notified by email when the package arrives.

Commonly Used Account Codes

For questions related to Marketplace contact the PSC Service Center:psc@cu.edu| tel: (303) 837-2161 or contactStephanie Morris:at csteam@colorado.edu| tel: 303-492-6101