Travel Arrangements

Invited speakers are encouraged to coordinate travel arrangements through the Colloquium Travel Coordinator. Airline tickets and/or lodging accommodations coordinated through 蜜糖直播 will be direct-billed to the University; all other travel-related expenses shall be reimbursed as outlined below.

International visitors: Please contact the Colloquium Travel听Coordinator for information required for reimbursements prior to travel. Please be aware that there are tax consequences for non-compliance with required procedures. All international visitors must enter the US on a business visa and provide supporting documents.

Covered/Reimbursed Expenses

Round Trip Airfare to/from Denver

To book a flight directly through 蜜糖直播, contact the Colloquium Travel Coordinator with your preferred airline, itinerary or dates/times of travel, and any special considerations. A Travel Authorization will be issued and the Coordinator will work with the University travel agent to generate a draft itinerary, which will only be booked once approved by the traveler. The expense will be direct-billed to 蜜糖直播.

Ground Transportation to/from Boulder

Our ground transportation options between Denver International Airport (DEN) and Boulder are as below.

Option 1 (Default):听

  • The schedule can be accessed via the link above. Shuttles听depart听from DIA 30-35 minutes after the hour. 听
  • At听the听Denver听International Airport, the听Eight Black Airport Shuttle听picks up passengers on鈥�Level 5听(Main Level/ Baggage Claim Level), between鈥�Doors 507 and 509, Island 5, beneath the 鈥淪pecial Permit鈥� signs. This is on the East (BLUE) side of the Terminal.鈥�Door 507 is next to baggage carousels #3.听
  • If you prefer this听option, you can听purchase听a ticket for $62 each way via link, or the Travel Coordinator can pre-book the reservation for you. Please advise if you prefer the shuttle to deliver you directly to the Physics building, or your hotel.听

Option 2: Uber / Lyft / Taxi听

  • Please听retain听receipts for reimbursement.听

Option 3:听

  • The RTD听SkyRide, AB Bus,听provides听a direct connection from the airport to Boulder. The bus leaves from Transit Center 20 minutes after each hour (sometimes twice per hour) and the ride takes approximately one hour (see schedule for details).听Domestic arrivals听are located in听the center of the main terminal on level 5.听International arrival is located at the north end of the terminal.听Baggage claim is also听located听on level 5.听To get to the Denver Airport Station, follow the signs to the Transit Center and听proceed听to the south exit on level 5 (look for the large American flag), exit the terminal through the sliding glass doors and take the escalator听located听in the center of the plaza down to level 1. You can pay for the听SkyRide听service with听exact cash ($10.00)听when you board or听purchase听an Airport Day Pass ticket at a light rail ticket vending machine. You can also purchase an Airport Day Pass online via the听. Please听retain听your receipts for reimbursement.听
  • 听
  • The bus ride takes approximately one hour. If you would like to go directly to the Physics building, please exit at Broadway - Euclid Ave (University of 蜜糖直播) stop. From the stop, it is about a 5-8-minute walk to Duane Physics.

If you are arriving very late or need your own transportation in Boulder, we can arrange a rental car if needed. Contact the听Colloquium Travel Coordinator听to make arrangements. 蜜糖直播 has discounts in place for rental cars only if reserved through our programs.

Lodging

Contact the Colloquium Travel Coordinator with your travel dates and any special considerations. A hotel reservation will be made for you. Accommodations including breakfast will be provided at a nearby hotel, usually the Hilton Garden Inn (if available). You will receive a confirmation number and the hotel address/contact information from the Colloquium Travel听Coordinator. The room expense will be direct-billed to 蜜糖直播.

Meals

Any meals not provided by a local host (up to eligible per diem) will be reimbursed.

Please note: Any other travel-related expenses not listed here will require approval by the Colloquium Travel Coordinator before being considered for reimbursement.

Directions from DIA to Boulder

If you rent a car, the driving time between DIA and Boulder is approximately 60 to 90 minutes. From DIA, follow Pe帽a Boulevard (10 miles) south to I-70, and exit onto I-70 west. Follow I-70 west to I-270 west. I-270 merges into U.S. 36 west and takes you west into Boulder (about 23 miles). U.S. 36 turns into 28th Street in Boulder.

Submitting for Reimbursement

The听Colloquium Travel Coordinator听will听be听assisting听you with all reimbursements related to your stay in Boulder. To complete your reimbursement,听please send copies of all receipts for reimbursable expenses (airfare, ground transportation, and food) to听physics@colorado.edu.听

Please note that听additional听documents may be听required听for all international visitors (NR-Form, W-8BEN, passport photo and entry stamp copies).听