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Complete the PI Transfer Web Submission Form

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Complete these items for sponsored project awards and/or proposals:

• Complete and submit Active Projects:ÌýAwards and Proposals Form to ocg@colorado.edu.
• Determine if current proposals need to be transferred to new institution.
• Complete and submit all reports up to transfer date.
• Complete effort certficiation prior to departure date.
• Coordinate with CCO Area Accountant to reconcile accounts and expenditures, complete financial reports, closeout awards.
• Work with OCG Subcontract Officer for awards with subs to ensure de-obligations and closeouts are completed.
• Work with CCOCost Share Accountant to reconcile account, cost share obligations and certify to Sponsor.

These items apply when the award stays at ÃÛÌÇÖ±²¥ Boulder:

• Obtain courtesy appointment if Departing PI is to remain on award as ÃÛÌÇÖ±²¥'s PI with Department Chair/Dean approval.
• Department Chair needs to name a replacement ÃÛÌÇÖ±²¥ PI if the award is remaining at ÃÛÌÇÖ±²¥ and the Departing PI will not remain as ÃÛÌÇÖ±²¥ PI.
• If Departing PI will continue to work as sub-award Co-PI, Sponsor approval is required.
• Obtain necessary subcontract/transfer documentation.
• Newly assigned ÃÛÌÇÖ±²¥ Boulder PI needs to coordinate with OCG to initiate subcontract process.
• Departing PI coordinates with new institution to create required subcontract proposal documents.

These items apply when the award transfers to the new institution:

• Determine if award is eligible for transfer per the Sponsor's policies and/or terms and conditions.
• Gain all approvals from both institutions, including Department Chair/Dean, Institute/Center DirectorsÌýand OCG.
• Prepare the necessary transfer documentation.
• Departing PI must coordinate with their new institution to prepare and submit any required proposal documents.

These items apply when no transfer is applicable:

• Determine the final balance of the award with CCO Area Accountant.
• After final balance determined, work with OCG Grant or Contract Officer to complete internal relinquishment letter with Departing PI and Department Chair/Director signature.
• OCG Grant or Contract Officer will work with Sponsor to obtain formal relinquishment of award.
• Standard closeout procedures will be initiated after the award is terminated.
• Departing PI is responsible for all deliverables up to the date of award termination.

Complete the following forms and actions if Departing PI is responsible for a lab/facility or would like to transfer anyÌýÃÛÌÇÖ±²¥ Boulder property, other equipment or supplies:

• Complete List of Tagged Fixed Assets and/or Untagged Non-Consumable Property Form and submit to OCG Property Compliance Officer and EH&S.
• Complete List of Untagged Consumable Material and/or Supplies Form and submit to OCG Property Compliance Officer and EH&S.
• Work with OCG Property Officer to determine if equipment is eligible for disposal or for transfer internally or externally.

ÃÛÌÇÖ±²¥ Discoveries orÌýtransfer Tangible Research Materials:

• Complete an inventory of all Tangible Research Materials and ÃÛÌÇÖ±²¥ Discoveries and submit to OCG Contract Administrator and EH&S.
• Items obtained elsewhere: ÃÛÌÇÖ±²¥ may need to terminate or transfer contractual responsibilities to new institution.
• Items developed solely at ÃÛÌÇÖ±²¥: Work with OCG Contract Administrator to execute MTA between ÃÛÌÇÖ±²¥ and new institution.

• Work with to begin the Laboratory Closeout Process.
• Close out any active IBC, RAD protocols or applications.
• Work with Biosafety Officer to ensure proper transfer or destruction of material(s).
• Complete EH&S Clearance Checklist for Lab Closure.

• Departing PI must sign Export Control Exit Certification stating they will not distribute controlled devices, software, and/or information.

Departing PIs with Active Licenses:

• Work with Export Controls Office to arrange transfer of active protocols to another investigator at ÃÛÌÇÖ±²¥ Boulder, or
• Close the protocol, or
• Arrange for resubmittal of license application under new institution registration.

Departing PIs with Technology Control Plans:

• Arrange for transfer of active protocols to another investigator at ÃÛÌÇÖ±²¥, or
• Close the protocol.

Disposition of Protocol:

• Arrange for transfer of active protocols to another investigator at ÃÛÌÇÖ±²¥, or
• Close the protocol, or
• Arrange for review/approval of the protocol at new institution.

Disposition of Animals:

• Arrange for transfer of animals to another ÃÛÌÇÖ±²¥ PI/protocol, or
• Arrange for transfer of animals to another institution.

• Work with ÃÛÌÇÖ±²¥ Boulder's IRB to discuss transition plan with regard to management of human research subjects.

Termination of the Project:

• Departing PI may choose to terminate the protocol if work on the project is complete or the research project is not to be continued.

Transition of Project to New ÃÛÌÇÖ±²¥ Boulder Researcher:

• If research (enrollment,Ìýfollow-up, or analysis) is ongoing at ÃÛÌÇÖ±²¥ Boulder, Departing PI or Department Chair/Dean will need to assign new ÃÛÌÇÖ±²¥ Researcher.

If Departing PI plans to stay on as a collaborator:

• Secure new human subject research approval at new institution or obtain additional consent of the subject, dependent on scope of work.
• Work with ÃÛÌÇÖ±²¥ IRB and OCG to determine if additional agreements (such as data use agreements, tissue transfer agreements, etc.) are needed between ÃÛÌÇÖ±²¥ Boulder and the New Institution.

• Complete Human Resource Exit Checklist.
• If applicable, set up temporary 0% appointment.

• Ensure all ÃÛÌÇÖ±²¥ discoveries and IP matters covered by a patent application or issued patent are resolved, including licensed technology.
• Ensure any co-inventions with other institutions are appropriately managed.
• Sign acknowledgement statement that Departing PI has disclosed all Discoveries to ÃÛÌÇÖ±²¥ Technology Transfer Office required under ÃÛÌÇÖ±²¥ IP policy through their end-date and provide copy to OCG Compliance.

• Terminate or transfer responsibilities for other contractual obligations to the new institution. (e.g. no cost collaborations, bailment agreements, data use agreements, non-disclosure agreements).
• Inform Sponsor of the change and inform OCG of agreed upon plans.
• Notify Facility Security Officer (FSO) in OCG if ÃÛÌÇÖ±²¥ holds an active security clearance for Departing PI.