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Meeting Minutes 09/26/22

  1. Call to Order   

 

Present: Teagan, Aneesh, Hector, Allie, August, Lucie, Taylor, Apoorva, Cole, Sydney, Aneesh 

Absent: 

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Interviews

      1. 7:15 PM - (she/her) 

  2. Motion to accept A.T. as a Board Associate of the Cultural Events Board

    1. 9 - 0 - 0

  1. 7:30 PM - (she/her)

    1.  

    2. Motion to accept M.E.V as a Board Associate of the Cultural Events Board

      1. 7 - 2 - 0

  2. 7:45 PM - (she/her) 

    1.  

    2. Motion to accept I.D.LR. as a Board Associate of the Cultural Events Board

      1. 7 - 2 - 0

  1. Second Funding Cycle 

    1. Latinx Law Student Association “Dia De Los Muertos Celebration,” November 1st (6:00 PM-8:00 PM) & November 2nd (9:00 AM-12:00 PM)

      1. Liaisons

        1. Cole 

        2. Apoorva 

      3. Notes

        1. Speaker/Performer Fees - $600.00 - $600.00

        2. Food/Catering - $2,847.63 - $2,247.63

          1. Coffee - $86.61 - $86.61

          2. Tierra y Fuego - $2,122.48 - 

          3. Panaderia - $250.00 - $0.00

          4. Ice - $16.58 - $16.58

          5. Jarito Party Packs- $21.96 - 

          6. Liquor - $350.00 - $0.00

        3. Decorations/Miscellaneous - $1,049.56 - $1,049.56

          1. Marigolds - $523.54 

          2. Table Covers - $25.54 

          3. Miscellaneous decorations- $260.98 

          4. Sugar Skull Garland - $211.03

          5. Photos - $20.00 

          6. Drink Tickets - $8.47

      4. Total - $4,497.19 - $3,897.19

      5. Discussion

        1.  

      6. Budgetary Questions/Comments

        1. Tickets - CEB has many

        2. Panderia quote needed

      7. Motion to approve Latinx Law Student Association’s event, “Dia De Los Muertos Celebration” for $3, 897.19

        1. 7 - 0 - 0

 

  1. Old Business

    1. First Funding Cycle 

      1. Multicultural Greek Council “MGC Yardshow 2022”, October 25th 5:00-10:00 p.m.

        1. Taylor & Apoorva

        2. Updates:

          1. No updates, will send a check in email this week.

    2. Second Funding Cycle 

      1. Nepalese Student Association “NSA Talent Show,” November 19th 5:30-8:00 PM 

        1. Taylor and Allie

        2. Updates:

          1. Pre-spending meeting this wednesday woo! 

      2. UMAS y MECHA “Dia de los Muertos,” November 2nd 6:00-8:00 PM

        1. Cole and Sydney 

        2. Updates: 

          1. Finding a date for pre-spending meeting

          2. Cole can you fill out the when2meet? My times aren’t lining up with Charlie’s

      3. Indian Student Association “Diwali,” November 19th 5:00-10:00 PM

        1. Teagan and Aneesh

        2. Updates:

          1. Had funding meeting this afternoon

          2. We funded them $2,520.00 for food because we thought the original $4,200.00 they requested was for 500 people and not 300. But it turns out that the $4,200.00 was for 300 people. 

            1. Motion to approve Indian Student Association, “Diwali” for $1,680.00 in additional funding for food,

              1. 7 - 0 - 0 

    3. RM Event 

      1. Post-event survey email list?

      2. Advertising

        1. Advertising clearly worked as lots of people showed up to the event

          1. 218 in total attendance

        2. Please poster as soon as you can in the future so that the posters can have the impact and reach that they should.

        3. Potentially use paid social media advertisements to maximize the reach and impact of our social media marketing.

      3. Logistics

        1. UMC Security had a general lack of professionalism and presence

          1. Not everyone, but on average

        2. Professionalism that we showed was not reflected by RM’s team and herself

        3. Fall hazard out of the green room

        4. Mic check went well and was beneficial for the moderator team

        5. Managing lines/set up & check in team

        6. Give ROD to security - make sure they know when they are needed 

        7. Add security briefing on ROD

      4. Content

        1. RM went off script a lot which caused a lot of pressure on the Q&A team and the moderators

          1. She had not looked at the contract or itinerary ahead of time

        2. Audience Q&A participation was very good

        3. Good job QnA team - even though she kinda threw us for a loop, y’all did a rly great job coming up with questions.

      5. Future Notes

        1. Rework the playlist to be a better fit for the speaker/event/audience/more family friendly

        2. Give ROD to security - make sure they know when they are needed 

  2. Officer Reports

    1. Advisor(s)

      1. Check your email and let me know if you can make the CSI Assistant Director interviews!

    2. Leg Council

      1. Will swear in new reps and senators so that they will have a full legislative branch

      2. Passed legislation regarding ֱ South

      3. Working on legislation regarding concealed carry

    3. ֱSG Liaison 

      1. No updates 

    4. GPSG Liaison

      1. TBD

    5. Finance Board Liaison

      1. 2nd round of hearing Q4 reports (including CEB woot woot)

    6. Marketing Coordinator

      1. Retreat things be happening… next week, big reveal yayyyyyyyyy

        1. W/logistics - y’all better still have that weekend cleared out or else I’m kidnapping you 

      2. I swear to you all, tote bags will be here soon

      3. Taylor and I will meet soon to discuss GPSG liaison marketing

    7. Speakers Coordinator

      1. Speakers discussion 

        1. We will postpone this until next week so that we can make sure we have enough time to thoroughly do this and can also make sure to include the new members. So be thinking about topic areas/representation that you would like to see on campus. 

    8. Student Outreach Coordinator

      1. No updates 

    9. Assistant Speakers Coordinator

      1. No big updates

      2. Teagan and I will be meeting this week to discuss the Cultural Connections Project

    10. Webmaster

      1. No updates

    11. Social Media Coordinator 

      1. TBD

    12. Secretary/Historian

      1. I’ll get everyone added to the key list once we know how many of our candidates will become board members. (Apoorva, Sydney, 

      2. Alexis can I have the emails from the people who attended our RM event so I can add them to the CEB email list

      3. Cole can you share the email list from the be involved fair- I believe that it was on your laptop

        1. Yes it is recruitment i just looked - thx!

    13. Chair

      1. Meeting with rules committee tomorrow 

  3. Adjourn

    1. Time: 9:29

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