Recruitment & Hiring

Guidelines

General information pertaining to staff recruitment and hiring can be found on the Campus Human Resources' website. 

Title Descriptions & Job Codes

A listing of university staff Job Definitions can be viewed on the .

Benefits Eligibility

ÃÛÌÇÖ±²¥ health (medical, dental, vision), financial and retirement benefits are administered by Employee Services, the ÃÛÌÇÖ±²¥ System office in Denver that services all four campuses. Information pertaining to staff benefits can be found on the .

Background Checks

Per the Background Check Policy found on the , a background check must be conducted for all final applicants, unless a criminal history check has been conducted within the previous three years. 

The date in which the most recent background check was processed is found in HCM (Human Resources software) in Personal Information on the "ÃÛÌÇÖ±²¥ Personal Data" tab.

Process

  1. Department submits inquiry to cas-staff@colorado.edu. 
  2. College of Arts and Sciences' human resources sends the Position Description (PD) to the department via their . 
  3. Department completes editing the description and submits it back to the College of Arts and Sciences' human resources. 
  4. College of Arts and Sciences' human resources submits the PD to a Position Management Consultant (PMC) for review. 
  5. PMC confirms the following: 
    1. HCM Job Code;
    2. CFI Job Family & Level;
    3. Market Range; and
    4. Equity Limit.
  6. College of Arts and Sciences' human resources relays the review details to the department and works with them if further changes are needed. 
  7. A Staff Authorization Form (SAF) is submitted for approval to confirm the recruitment and budget. 
  8. College of Arts and Sciences' human resources submits the PD to the PMC for approval routing. 
    1. PD Standard Approval Routing.
      1. College of Arts and Sciences' staff affairs specialist 
      2. Department business or hiring manager
      3. Department chair or director
      4. College of Arts and Sciences divisional dean
  9. An assigned recruiter from campus human resources will reach out to the department 1-3 business days after the PD has been approved to schedule and intake meeting.
  10. Job ad is routed for approval. 
    1. Job Ad Standard Approval Routing:
      1. Department hiring manager, supervisor or coordinator, and
      2. College of Arts and Sciences' staff affairs specialist. 
  11. Posting closes and search committee reviews applications via their . 
  12. The search committee narrows the applicant pool and selects candidates for the first round of interviews. 
    1. First round of interviews can be via Hirevue, in-person or Zoom. 
  13. The applicant pool is further narrowed down to select finalists. 
  14. Recruiter begins to collect references. 
  15. The department conducts final interviews and attends a debrief meeting to select a hire. 
  16. Department submits a Request to Hire. This form is required before any verbal and written offer is made.
  17. College of Arts and Sciences' human resources confirms completed Request to Hire and gives the department the okay to provide a verbal offer. 
  18. College of Arts and Sciences' human resources sends the offer letter details to campus human resources for routing. 
  19. New hire starts and is onboarded. 
  1. Department submits inquiry to cas-staff@colorado.edu. 
  2. College of Arts and Sciences' human resources confirms any position updates the department has in mind. 
  3. Department completes editing the description and submits it to College of Arts and Sciences' human resources.
  4. College of Arts and Sciences' human resources ensures the position description has no missing information. 
  5. PD is submitted to a Position Management Consultant (PMC) for review. 
  6. PMC confirms the following: 
    1. HCM Job Code;
    2. CFI Job Family & Level; 
    3. Market Range;
    4. Equity Limit; and
    5. Posting Required.
  7. College of Arts and Sciences' human resources relays the review details to the department and works with them if further changes are needed. 
  8. A Staff Authorization Form (SAF) is submitted for approval to confirm budgets.
  9. College of Arts and Sciences' human resources submits the PD for approval routing.
    1. PD Standard Approval Routing:
      1. College of Arts and Sciences' staff affairs specialist;
      2. Department business or hiring manager;
      3. Department chair or director; and
      4. College of Arts and Sciences' appointment authority.
  10. If a posting and the incumbent's application is required, A&S Staff Affairs will work with an assigned recruiter to post the promotion.
  11. Job ad is routed for approval. 
    1. Job Ad Standard Approval Routing:
      1. Department hiring manager, chair, supervisor or coordinator and
      2. College of Arts and Sciences' staff affairs specialist.
  12. The incumbent is notified to submit an application.
  13. After the posting has closed and if others have applied, the department is required to carefully review and consider the additional applicants.
  14. Department confirms their finalist.
  15. New offer letter is generated and routed.

Training Resources

For all other questions pertaining to staff recruitment and hiring, please contact Arts and Sciences Human Resources at cas-staff@colorado.edu.